21 Proofreading and Editing Tips for Writers
The human mind is a funny thing; it likes to play tricks on us.
For example, when we proofread and edit our own writing, we tend to read it as we think it should be, which means we misread our own typos and other spelling, grammar, and punctuation mistakes as well as problems with word choice and sentence structure, context, and overall readability.
If you have a friend or family member who has good grammar skills, maybe they can help you out by proofreading and editing your work before you send it out or publish it.
For special submissions and publications, hiring a professional proofreader or editor is the best way to make sure your writing is free of errors.
But for most of us, it’s not likely that anyone’s going to proofread and edit every single piece of writing that we create. That’s especially true for writers who put out a lot of material — like bloggers. Proofreading and editing services can get expensive, and friends and family probably don’t want to spend all their free time checking your work.
Do-It-Yourself Proofreading and Editing Tips
Sometimes the only option available is to do it yourself. Here are twenty-one proofreading and editing tips that you can put into practice for polishing your own writing:
- Proofread and edit every single piece of writing before it is seen by another set of eyes. No exceptions. Even if you hire a professional editor or proofreader, check your work first.
- Understand the difference between proofreading and editing. Edit first by making revisions to the content and language. Then proofread to check for proper grammar, spelling, and punctuation.
- Use the Track Changes feature in Microsoft Word when you edit. This feature saves your edits. You can then approve or reject those edits.
- Step away from a piece of writing before you proofread it. The longer the piece, the longer you should wait to proofread it. Let a novel sit for a few weeks. Let a blog post sit overnight.
- Before proofreading and editing, run spelling and grammar check. Then, run it again after you’re done polishing to check for any lingering typos. However, don’t count on software for spelling and grammar. Use it as a fail-safe.
- Read your work aloud. Pronounce each word slowly and clearly as you read and check for mistakes.
- Proofreading should never be a rush job. Do it s l o w l y.
- Don’t review your work once and then send it out into the world. I recommend editing until the piece reads smoothly and proofreading three times or more.
- At the very least, proofread until you don’t catch any more errors.
- Read the piece backward so you can see each word separately and out of context.
- Look up the spelling of proper names as well as scientific and technical terms that you’re not familiar with to make sure you’re spelling them correctly.
- Don’t make any assumptions. If you’re not sure about something, look it up so you can fix a mistake (if there is one) and learn the correct way.
- Don’t forget to proofread titles, headlines, and footnotes.
- Pay attention to the mistakes you’ve made in your writing. You’ll find that you tend to make the same ones repeatedly. Keep track of these and work on avoiding them during the initial writing process in the future.
- Choose one of the many style guides and stick with it. This will make your work more consistent, and you’ll have a great resource to use when you have questions about style and formatting.
- Start building a collection of grammar books and writing resources so when you do run into questions (and you will), you have access to reliable and credible answers.
- If you intentionally let grammatical mistakes slip through, do so by choice and make sure you have a good reason. It’s okay to break the rules if you know why you’re breaking them.
- Pay attention to formatting. Use the same formatting on all paragraphs and headings for a professional level of consistency. Learn how to use these features in your word processing software (in MS Word, this feature is called Styles).
- Proofread when you’re fresh and wide awake. Proofreading doesn’t go over well when you’re tired or distracted.
- Proofreading and editing can be tedious, so break up your revision sessions by doing other tasks that help you clear your mind: exercise, play with the pets or kids, go for a short walk, or listen to some music. Try to avoid reading or writing during these breaks.
- Make it your business to develop good grammar skills. Read up on grammar or subscribe to a blog that publishes grammar posts (like this one) to stay up to date on proper grammar.
Some people love the proofreading and editing process. Others despise it. If you’re into grammar, the mechanics of writing, and polishing your work, then proofreading and editing will be easier and more enjoyable for you. If not, just look at it as part of your job — something that goes along with being a writer.
And once you’re done proofreading and editing, make sure you get back to your writing.
Got any proofreading and editing tips to share? Leave a comment!